Deputy vs When I Work: Which Workforce Management Is Better in 2026?
Compare pricing, features, integrations, verified reviews, AI capabilities, security, and customer satisfaction — side by side, with no marketing spin.
The Short Answer
Deputy vs When I Work, in 15 seconds
Choose Deputy if…
- You want the lower entry price
- You have strict security & compliance needs
- You need the broader feature set
Choose When I Work if…
- You prefer When I Work's approach and ecosystem
Head-to-Head Scorecard
How Deputy and When I Work score
Deputy leads on 3 of 9 measured dimensions.
- Even
Customer Rating
Average score from verified user reviews
DeputyNo reviewsWhenNo reviews - Even
Review Volume
Number of verified reviews — a proxy for adoption
Deputy0When0 - Deputy
Entry Pricing
Lowest published starting price (free plan = lowest)
Deputy$5/moWhenCustom - Even
Free Access
Availability of a free plan and/or free trial
DeputyFree trialWhenFree trial - Even
Integrations
Number of listed third-party integrations
Deputy6When6 - Deputy
Features
Number of listed product capabilities
Deputy6When0 - Even
AI Features
Capabilities mentioning AI, automation or ML
Deputy—When— - Deputy
Security & Compliance
Number of listed compliance certifications
Deputy3When2 - When I Work
Platforms & Deployment
Supported platforms and deployment options
Deputy5When6
Feature Comparison
Deputy vs When I Work feature breakdown
Search or filter the full feature matrix — core features, AI, integrations, APIs, security and compliance.
Deputy
When I WorkPricing Comparison
Deputy vs When I Work pricing
Entry pricing, plan tiers and the cost factors that shape total cost of ownership.
Deputy
$5/mo to start- Per user
- Shift scheduling
- Team communication
- Mobile app
- Per user
- Clock-in & timesheets
- Labor costing
- Leave management
- Scheduling + time
- Advanced reporting
- Auto-scheduling
- Integrations
When I Work
Custom to start- Mobile apps
- Team messaging
- Shift scheduling
- Integrations
- Labor cost controls
- Compliance tools
- Everything in Standard
- Time clock and attendance
Total cost of ownership factors
Beyond list price, factor in implementation, training, add-ons and per-seat scaling when estimating total cost of ownership.
Pros & Cons
Deputy vs When I Work: strengths and trade-offs
Deputy
Pros
- Free trial offered
- Compliance: SOC 2, ISO 27001, GDPR
- Public API available
Cons
- No free plan
When I Work
Pros
- Free trial offered
- Compliance: SOC 2, GDPR
- Public API available
Cons
- No free plan
- Pricing is quote-based (less transparent)
Buyer Fit
Who should use Deputy vs When I Work?
Startups
Deputy
Deputy keeps early-stage costs lowest with its entry tier.
Small businesses
Deputy
Deputy offers the most accessible pricing for lean teams.
Agencies
Deputy
Deputy connects to more tools for multi-client workflows.
Enterprises
Deputy
Deputy leads on compliance and breadth for complex needs.
Ecommerce
Either
Either integrates with more of the commerce stack.
SaaS companies
Deputy
Deputy is the more developer- and automation-friendly choice.
Integration overlap
Shared integrations (3)
Only in Deputy (3)
Only in When I Work (3)
Keep Exploring
Other alternatives worth considering
Similar workforce management products buyers compare alongside Deputy and When I Work.
Ask SIA which solution fits your business
SIA, Saaskart's AI buying assistant, weighs Deputy and When I Work against your team size, budget, integrations and compliance needs — then recommends the right fit and the questions to ask each vendor.
Get a personalised recommendationDeputy vs When I Work — Frequently Asked Questions
What is the difference between Deputy and When I Work?
Deputy and When I Work are both Workforce Management solutions. Deputy is rated 0.0/5 by 0 users, while When I Work is rated 0.0/5 by 0 users. The main differences lie in pricing, features, and target audience.
Which is better, Deputy or When I Work?
Based on user ratings, Deputy scores higher at 0.0/5. The best choice depends on your team size, budget, and specific requirements.
Which is cheaper, Deputy or When I Work?
Both products have custom pricing. We recommend contacting both vendors for a quote tailored to your team size.
Does Deputy or When I Work have a free plan?
Neither Deputy nor When I Work currently offers a free plan, but Deputy provides a free trial.
Can I switch from Deputy to When I Work?
Switching between Deputy and When I Work is possible. Both support data export. Check integration compatibility and plan for data migration to minimise disruption to your team.
Who should use Deputy vs When I Work?
Deputy is best suited for teams that prioritise enterprise features. When I Work works well for teams needing advanced capabilities.
Our Verdict
The bottom line on Deputy vs When I Work
Best Overall
Either
It's a tie balances user satisfaction and proven adoption.
Best for Startups
Deputy
Deputy has the friendliest entry point for new teams.
Best for Enterprise
Deputy
Deputy leads on compliance and feature breadth.
Best Value
Deputy
Deputy delivers the lowest cost to get started.
Best AI Features
Either
Comparable AI capabilities on both sides.
Highest Rated
Either
Both earn equal user ratings.